#38 ✓resolved
Metta Zetty

Tasks Missing from Calendar Task List

Reported by Metta Zetty | March 20th, 2018 @ 07:54 PM | in

Is there some kind of filter on items displayed in the Calendar task list?

The reason I ask is that my Calendar task list does NOT include all of the tasks included in my main task list.

For example:
-- Only 2 items with one of my "past due" flags are showing in the calendar task list. -- However, there are actually 6 items with this flag in my main task list.

See attached screenshots.

Comments and changes to this ticket

  • Metta Zetty
  • BiteSpire

    BiteSpire March 20th, 2018 @ 08:13 PM

    • State changed from “new” to “open”
    • Milestone changed from to

    Indeed there is a separate filter for the Task's List on the side of the Calendar. This isn't controlling the Tasks display on the Calendar but only for the small listing. There is a small Toolbar above the list that can be dropped down to reveal options and the edit command. See screenshot below:

    You can setup more than one filter then activate that filter using the drop down arrow.

  • Metta Zetty

    Metta Zetty March 20th, 2018 @ 08:37 PM

    Aha! Makes perfect sense.

    However, I've been looking for a filter setting on this Calendar task list, and after reviewing the screenshot you shared, I realized this "filter" row is not visible above my Calendar task list -- and I'm not sure how to make it visible.

    Please advise.

  • BiteSpire

    BiteSpire March 20th, 2018 @ 08:53 PM

    Hmm I see. I think you need to toggle the toolbar on using the "View" menu on the top main menu. Look for "Task List Toolbar". Ensure this has a check next to it and it should appear above the Task listing.

  • Metta Zetty

    Metta Zetty March 20th, 2018 @ 09:04 PM

    Progress! That did trick, in terms of revealing the Task List Toolbar.

    However, when "all tasks" is selected as my filter setting, there are still several tasks NOT displaying, and I'm not sure why.

    I even tried creating a new task filter to try to include all possible tasks, but the "New" button was grayed out (see screenshot), and I had no luck creating a new filter.

    Any suggestions?

  • BiteSpire

    BiteSpire March 20th, 2018 @ 09:12 PM

    Those Tasks that are missing, do they have the correct "Resource" assigned to them?
    The Task list only shows for that Calendar Resource.

  • Metta Zetty

    Metta Zetty March 20th, 2018 @ 09:36 PM

    Ah! Good question....I'll investigate and get back with you.

    In the meantime, thanks for the suggestion. :-)

  • Metta Zetty

    Metta Zetty March 20th, 2018 @ 10:04 PM

    Looks like the resource assignment was the issue! Thanks so much for your help figuring this out.

    I also realize now how the problem with the missing resource assignment was created in the first place:
    -* When I create tasks and sub-tasks, the "Default" resource is automatically assigned. -* However, when I create to-do and sub-to-do items, NO resource is assigned.

    In light of this, is there a place (or a way) where I can assign the default resource to ALL my tasks and to-do items automatically?

    This would ensure that ALL my tasks and to-dos appear in the Calendar task list -- and then later on, if I begin assigning tasks and events to other individuals, I can change the individual resource assignments at that time.

    Does this seem reasonable? Or is there another, better way to handle resource assignments?

  • BiteSpire

    BiteSpire March 21st, 2018 @ 07:09 AM

    Status: Implement last used Resource on subsequent new Tasks. When previous Resource isn't available, use first Resource.

    There is already an option in the Tasks section to "Mark selected tasks..." then choose the Resource you want. You can do this to a selected Task or multiples.

  • Metta Zetty

    Metta Zetty March 21st, 2018 @ 03:26 PM

    Thanks, Chris. I have already used the "Mark selected tasks" option as a strategy for fixing all of the tasks to which resources had not yet been assigned.

    However, having a way of preventing no resource from being assigned will be great, and I appreciate your suggested fix of assigning the last used resource to tasks when they are created.

  • BiteSpire

    BiteSpire April 9th, 2018 @ 04:10 PM

    • State changed from “open” to “resolved”

    Status: Implemented, last used Resource on subsequent new Tasks in version

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